Posts Tagged ‘office’
If you are striving for a productive and effective workplace, make sure you have an organized office. It does not matter whether you work from home or remotely, the way in which you organize everything has a profound effect on your frame of mind, your productivity and your ultimate job success.
When it comes to office organization tips, removing clutter is at the top of the list. If your desk is buried under piles of folders and your desk drawers are stuffed with papers not properly filed, chances are you are wasting a lot of time looking for things. When essential items are within your grasp and important documents are filed properly, you can work in a less hectic mode.
Organize your office in such a way that each task can be approached with confidence. Label file boxes and cabinets to allow for easy reference and make best use of your storage space. Don’t clutter your desk — this is the space for the phone, card file, in and out trays, a desk calendar and your computer.
All workplaces must make the best use of filing, as this is at the core of office organization. Rule number one — make it simple and easy to maintain. Hanging File folders should be created for each subject and there should be specific categories of color-coded files to help in locating information.
There are important office organization tips that deal with storage. For example, if you have old files that are hardly ever used but need to be kept, consider storing them in dated storage boxes or scanning the documents into your computer and storing them on a backup drive. If trade magazines, catalogs, or other large publications are required of your job, store them neatly in boxes by issue title and date, or scan them into your computer.
Sometimes office organization involves the use of, you guessed it, organizing trays. These can sort the mail that needs to be filed, acted upon or reviewed. Trays should also contain plenty of pens, paper clips and other frequently used office items, at your fingertips when needed.
Pay attention to some office organization fundamentals and you will have a much more efficient day. Use desktop files to manage the array of documents and memos that will come your way and make sure to clear your desk of all your work at the end of the day. Whilst you are at it, prepare a to-do list so you’re focused and ready first thing in the morning.
No matter the size of your business, large or small, the same problem arises on a regular basis — organization. Those professionals who are self-employed and handle all aspects of their business are particularly challenged, but if you implement organizational measures, the office will run more smoothly and you’ll get more accomplished.